Titus Labs
Tuesday, August 18, 2009Titus Labs Email & Document Classification
Titus Labs provides protective marking solutions for Microsoft Outlook and Microsoft Office. This easy to use solution provides a familiar toolbar in the Microsoft Office environment which gently encourages users to classify or label their information.
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Reasons |
Benefits |
| 1. Awareness Protective markings clearly identify the existence of confidential and sensitive information in emails and documents. |
Users can quickly identify the sensitivity of information in emails and documents by looking at the visual labels, reducing the likelihood of information leakage. Labels prevent inadvertent disclosure of sensitive information, and enhance information handling for privacy compliance. |
| 2. Enforcement Forcing the application of information labels before an email can be sent, or a document can be saved, provides a means to implement existing corporate classification policies. |
Many companies have existing document classification policies, but have no way to enforce the policy. Encouraging or forcing users to protectively mark emails and documents enables the enforcement of existing corporate policy. |
| 3. Accountability When the user creates and marks new emails or documents, their marking decisions can be recorded in an audit log. |
If users are made accountable for the type of information they create and distribute, this will result in a lower occurrence of inadvertent disclosure and information leakage. |
| 4. Automation Protective markings can be used to automate the application of encryption or other technologies to ensure the security of email. |
Administrators can configure encryption at either the desktop or the gateway to be automatically triggered based on the selection of certain labels, such as “Internal Use Only”. This removes the complexity of encryption or rights management from the end user and ensures that critical traffic is not being sent out unprotected. |
| 5. Compliance Protective marking can be used to comply with legislation such as HMG, GPMS, HIPAA, SOX, Gramm-Leach-Bliley, FISMA and many others. |
Some governments have mandated Protective Marking Schemes for safeguarding information, particularly when it is shared by different organizations. Users know how to properly handle protectively marked information to be compliant with legislation. |
| 6. Efficiency for E-Discovery Organizations can easily find information for E-Discovery based on classification labels. |
Email archiving systems can read the metadata associated with protective markings and improve search, archiving and retention based on the classification label. |
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